Venue View

Contents

The Venue View is where you can save all information pertaining to a specific venue.

Main Tab

Note: Only venu name is a required field

Venue Group: Group associated venues together in your TPP database
Venue Name: Enter the name of the venue
Address Line 1: Enter the street number and name of the venue
Address Line 2: Enter any unit or other designation desired
City: Enter the city where the venue is located
State: Enter the state where the venue is located
Postal Code: Enter the zip or postal code where the venue is located
Website: Enter the venue’s website
Venue Phone #: Enter the main phone number for the venue
Fax #: Enter the fax number for the venue
Venue Email: Enter the main email used when you correspond with the venue
Venue Contact: Enter your main point of contact at the venue
- Note: This can be changed at the event level in case there is an alternate contact the day of the event
Venue Contact Phone #: Enter the main point of contact’s phone number here
- Note: This can be changed at the event level in case there is an alternate contact the day of the event
Tax Location: If you are a point of destination state, you can assign the venue’s applicable tax location here
Active: Toggle this to No to remove the venue from your active database
On Premise: Define whether the venue is on or off premise
Directions: If you have the venue’s address entered, you can easily insert directions from either Google Maps or MapQuest to print on staff reports

General Notes: Enter venue specific notes here for your reference

+New Area: Add different areas or rooms within the venue to assign to events

Area: The name for the area/room
Notes: Any specific notes about the area
Area Cost: Enter any costs to your company for using the area
Area Charge: Enter any charges to invoice your contact for using the area (separate from venue fee)
Tax Schemes: Define how invoiced charges are taxed
Service Charge?: Define whether an event service charge percentage is calculated against the Area Charge
Gratuity?: Define whether a gratuity percentage is calculated against the Area Charge
Invoice?: Define whether the Area Charge is invoiced by default on events
Account Code: Field is automatically populated when you use a connected accounting software such as Quickbooks

See the complete list of events that the venue was assigned to

An default invoiced charge applied to the contact’s invoice for using the venue

+ New Venue Fee: Add one (or more) default invoiced venue fees for use of the overall venue
Venue Fee Name: Name of the fee(s) as it appears on the contact’s invoice
Venue Fee Type: Pricing types for the Venue Fee Amount
- Percentage: Define what invoiced areas the assigned percentage calculates against (i.e. Menus, Beverages, Rentals, etc.)
- Flat Rate: Flat rate charge for using the venue
- Per Guest: Flat rate that is multiplied by the number of quests assigned tothe event
Venue Fee Amount: Numeric entry based on chosen Venue Fee Type
Delete Venue Fee: Delete default venue fees

Updated on January 18, 2021