The Venue View is where you can save all information pertaining to a specific venue.

Main Tab

Note: Only Venue Name is a required field

• Venue Name: Enter the name of the venue
• Address Line 1: Enter the street number and name of the venue
• Address Line 2: Enter any unit or other designation desired
• City: Enter the city where the venue is located
• State: Enter the state where the venue is located
• Postal Code: Enter the zip or postal code where the venue is located
• Website: Enter the venue’s website
• Venue Phone #: Enter the main phone number for the venue
• Fax #: Enter the fax number for the venue
• Venue Email: Enter the main email used when you correspond with the venue
• Venue Contact: Enter your main point of contact at the venue
  • Note: This can be changed at the event level in case there is an alternate contact the day of the event
• Venue Contact Phone #: Enter the main point of contact’s phone number here
  • Note: This can be changed at the event level in case there is an alternate contact the day of the event
• Tax Location: If you are a point of destination state, you can assign the venue’s applicable tax location here
• Active: Toggle this to No to remove the venue from your active database
• On Premise: Define whether the venue is on or off premise
• Directions: If you have the venue’s address entered, you can easily insert directions from either Google Maps or MapQuest to print on staff reports

General Notes

General Notes: Enter venue specific notes here for your reference. These notes will appear on the Event Worksheet Report Notes.

Linked Areas

+New Area: Add different areas or rooms within the venue to assign to events

• Area: The name for the area/room
• Notes: Any specific notes about the area
• Area Cost: Enter any costs to your company for using the area
• Area Charge: Enter any charges to invoice your contact for using the area (separate from venue fee)
• Tax Schemes: Define how invoiced charges are taxed
• Service Charge?: Define whether an event service charge percentage is calculated against the Area Charge
• Gratuity?: Define whether a gratuity percentage is calculated against the Area Charge
• Invoice?: Define whether the Area Charge is invoiced by default on events
• Account Code: Field is automatically populated when you use a connected accounting software such as Quickbooks

Event History

See the complete list of events that the venue was assigned to

Venue Fee

A default invoiced charge applied to the contact’s invoice for using the venue

• + New Venue Fee: Add one (or more) default invoiced venue fees for use of the overall venue
• Venue Fee Name: Name of the fee(s) as it appears on the contact’s invoice
• Venue Fee Type: Pricing types for the Venue Fee Amount
  • Percentage: Define what invoiced areas the assigned percentage calculates against (i.e. Menus, Beverages, Rentals, etc.)
  • Flat Rate: Flat rate charge for using the venue
  • Per Guest: Flat rate that is multiplied by the number of quests assigned tothe event
• Venue Fee Amount: Numeric entry based on chosen Venue Fee Type
• Venue Fee Applies To: You can choose to apply the Venue Fee to all items on the event, or select certain sections within the event to apply the fee to.
• Delete Venue Fee: Delete default venue fees