The cost and sale price of the items you use to prepare your events (menu item sale price, inventory, wages, etc) will change over time. You want your current data to reflect current costs and your historic data to reflect historic costs. Total Party Planner allows you to do this by storing all cost and sale price related information in price segments on the Cost & Pricing tab of a menu item.
These price segments associate each cost or price change with a starting and ending date. The advantage is that, while the cost of items change, Total Party Planner can produce accurate, up-to-date cost estimates based on current prices while providing accurate information about past events based on prices in effect when those events occurred.
*Note: When adding cost history information, there cannot be any gaps between the dates of price segments, the date ranges cannot overlap, and Events cannot have menu items added that are outside of the effective dates.
The most current segment is always at the top.
To access previous cost segments:
- Select the menu item you wish to view or edit via the Full Search option under Menu Items on the Navigation Bar.
- Select the Menu Item Cost and Pricing tab if it not already selected.
- The Cost History (shown below) can be seen under Description on the Menu Item Main tab.
To add a new date range:
- Click Add New Segment.
- Enter the Quick Cost (optional) and Effective Date.
- Hit Save to keep changes.
Important Note: The end date is automatically generated. A new segment must be added if you wish to change the end date of a segment. The last current segment will automatically update to the start date of the new segment